Home charging creates a practical question for fleet finance: which sessions support an employee's claim? EVCharge.mobi helps collect and export records from connected chargers. Pair those records with the household tariff and your approved business-use policy to make the review easier to repeat.
Originally published in 2025. The EVCharge.mobi workflow was updated in September 2026; the historical discussion below retains its original context.
Start with a connected charger and an identified driver with access. After a known session, open Reports and compare the charger, driver, timestamps, energy and recorded cost with what happened.
Export a short date range first. The download covers workspace sessions in that range; on-screen site, charger and driver filters do not narrow it. Where available, interval exports help examine when energy was delivered. History and export formats depend on your plan.
Keep the household electricity rate and business-use decision alongside that evidence. An EVCharge tariff cost is not automatically the employee's actual household cost. Reports do not determine tax eligibility or issue a payroll reimbursement.
Use the Reports guide to agree a format with finance, then schedule a monthly CSV or PDF when appropriate. This creates a repeatable collection step; local reimbursement and retention requirements need their own review.
Electrifying company cars lowers fuel costs — until accounting asks for proof. In 2024–25, several EU countries clarified how employers may reimburse home EV charging for business cars. The result: less guesswork, more documentation. Here’s a reporter‑style guide to what’s allowed, what evidence passes audit, and how to keep drivers happy.
Key takeaways (one screen):
A) Actual Cost (preferred) — reimburse kWh × household unit rate, pulling kWh from a smart wallbox/app or smart‑meter export; unit rate from the bill. Pros: precise, defensible. Cons: needs data handling under GDPR.
B) Fixed Reference Rate (where available) — reimburse a published per‑kWh benchmark (updated quarterly in some markets). Pros: simple for payroll. Cons: may drift from reality; watch review dates.
Policy line: “We reimburse Actual Cost; if not feasible, we use the official reference rate where one is published.”
We avoid supplier marketing and cite neutral/regulatory sources.
(Full links in Sources.)
Reimbursement method — The company reimburses home EV charging for business use by Actual Cost (kWh × household unit rate). Where this is not feasible, and where a competent authority publishes a per‑kWh reference rate, that rate applies. Drivers must keep kWh/app exports and household bills for audit.
Payments — Drivers should use the company charging account where available; ad‑hoc card/QR is permitted when necessary. Public sessions not captured via account must include an e‑receipt (location, date, kWh, price, VAT).
Data & privacy — Charging data is personal data. We process it for reimbursement/operations with safeguards, limited retention and driver access rights.
Is a fixed per‑kWh rate allowed? Yes where regulators publish one (e.g., NL €0.26/kWh until 1 Sep 2025); otherwise prefer Actual Cost.
Can we repay solar electricity? Yes in some rulings (NL): Actual Cost can include a proportional share of solar when properly evidenced.
Must drivers always use an app? No — ad‑hoc is available — but account‑first yields one invoice, better fraud control and pricing.
What’s the riskiest mistake? Collecting too much location data. Keep it proportionate and documented; follow EDPB guidance.
Create a free CPO Portal account and connect your first OCPP charger in minutes.